Dear members of EASST
Warm greetings to you all. We would like to update you on the latest developments regarding EASST. At our Council meeting in June we discussed several issues of great importance.
First of all, we are working towards holding a physical conference in 2022. We have decided that this will take place in Madrid. We are currently negotiating with a potential venue and setting up a local conference committee to be expertly chaired by Vincenzo Pavone.
Previously, we have run our conferences in a university setting. However, that will not be possible in 2022. Our conference has outgrown the capacity of most European universities. And many universities find themselves unable to commit to holding a conference next year given that we do not exactly know how the pandemic will develop.
Nevertheless, Council has decided to take a leap of faith and trust that we can have a physical conference next year. In particular, we really, really miss the face-to-face interaction and fun of our past conferences. However, the fact that we are opting for a professional venue means that organizing costs will increase. Our registration fees will therefore be higher compared to the Lancaster venue (20-30%). We regret this, but can see no other way to proceed. Once we have an overview of the entire budget we will consider support measures to keep the event as inclusive as possible. We hope that you, our community, will accept this and join us in making the Madrid conference next year a huge success.
Secondly, Council members had a good initial discussion about our responsibility as a scholarly community to support open science and the creation of FAIR (findable, accessible, interoperable and reusable) data around our scholarly activities – for instance our conference and publication work. We will not be able to lift this agenda singlehandedly, but we will try to collaborate with other actors who share in our beliefs about the importance of open availability of our (meta)data and publications (rather than having ownership reside with big publishing companies that are not working according to the same principles). We have formed a working group that will work with this theme and suggest ways forward.
We also discussed forming a group that will review our EASST awards (Amsterdamska, Freeman & Ziman awards) and the process by which these are decided. We would like to hear from you, our community, about this. What is it that you believe we should award as a community and how you think we should celebrate our scholarly achievements? If you have views, comments and questions regarding this, please send an email to Maja using majho(at)dtu.dk.
Finally, we discussed how to proceed with identifying a conference venue for what we hope will be a joint conference with 4S in 2024 (they seem as keen as we are). We also discussed how to manage our EASST fund for extra-conference activities, our prize committees and our own budget and admin.
We hope you all have/had a very happy Summer and a well-deserved holiday break.
On behalf of EASST Council,
Ulrike Felt and Maja Horst
President and President elect of EASST